For contractors and builders
Which jobs are running overwhile they still run?
Costs sit across budgets, purchase orders, invoices and subcontractor bills. Insyto reads them against each job's budget and progress, so an overrun shows while you can still act on it.
| Job | Complete | Budget spent |
|---|---|---|
| Ashby Road kitchen | 45% | 41% |
| Dene Close loft | 88% | 86% |
| Harper Street extension | 62% | 81% |
Brookline Builders is a fictional sample business.
Where the margin leaks
Four blind spots. Four fixes.
- 01
You find out a job lost money at the final account.
Insyto: Spend to date is read against budget and progress for every live job, each time the sheets change.
- 02
Material prices move between quote and build.
Insyto: Invoice prices for each material are set against the estimate, so a rise shows on the jobs it touches.
- 03
Variations get done before they get priced.
Insyto: Spend on items outside the original estimate is listed by job, so unpriced variations surface early.
- 04
Labour hours drift off the plan.
Insyto: Hours from timesheets against the planned hours for each job, week by week.
is how far small jobs missed their estimates in one study; larger jobs missed by about 1%.
Wintec research archive, New Zealand (a small study).
A sample finding · fictional
Harper Street is 62% complete with 81% of its budget spent.
The evidence$97,200 of a $120,000 budget is gone. Timber is $18,400 over the estimate, across four invoices since August. If spending keeps pace with progress, the job finishes about $36,800 over.
Open questionWhether the timber was for an approved variation: the variations log has no entry for it.
The files it reads
- Job budgets and estimates
- Purchase orders
- Supplier invoices
- Subcontractor bills
- Timesheets
- Progress or valuation sheets
Exports as Excel or CSV, or a connected Google Sheet or OneDrive file. No integration project.
Does it replace job-costing software?
No. It reads that software's exports, or your spreadsheets, and shows what is moving.
Can it read progress?
If you keep percent complete or valuations, yes. Without them it compares spend with budget only, and says so.
What about subcontractors?
Their bills are read like any other cost and set against each job.
See what your own files say. Your first Brief within 48 hours of your files.